Finance, Payments, Fiscal and Accounting

How to read this pageEach field explains what it is for, what to enter and an example. If your company does not use a feature, that field may not appear for your profile.

1. What Finance, Payments, Fiscal and Accounting are for

Finance controls receivables and payables. Payments executes/tracks payment methods. Fiscal manages Brazilian fiscal documents. Accounting organizes accounting facts.

Sale / Purchase / Payroll→Finance→Payment / Receipt→Fiscal→Accounting

2. Financial search: field by field

Use the title list to locate the obligation before trying to correct or reconcile it.

Field	What it is / why it exists	What to enter	Example / rule
Search Optional	Searches by available title/person/document information.	Type a recognizable fragment.	Example: name, reference or document.
Canonical nature Optional	Separates amounts to RECEIVE from amounts to PAY.	Choose when you want to see only one side.	RECEIVE / PAY.
Status Optional	Filters by financial status.	Choose the state you need.	Example: open, settled.
Due date from Optional	Beginning of the due-date period.	Enter a date to limit the search.	Date.
Due date to Optional	End of the due-date period.	Enter the final limit.	Date ≥ start date.

When you open a title

Always review: nature, person, amount, issue date, due date, document, installment, status and origin references. These fields explain where the amount came from.

3. NF-e fiscal configuration: field by field

This is an administrative setup. It defines issuer data, address, tax regime, series and rules used for issuance.

Field	What it is / why it exists	What to enter	Example / rule
Legal name Required	Official name of the issuing company.	Enter exactly as in the official registration.	Required.
Trade name Optional	Commercial name of the issuer.	Enter when used.	Optional.
CNPJ Required	Brazilian corporate tax ID of the issuer.	Enter the correct CNPJ.	Required.
State registration Required	State tax registration of the issuer.	Enter according to official tax registration.	Required by the current configuration.
Municipal registration Optional	Municipal tax registration.	Enter when applicable.	Optional.
CNAE Optional	Brazilian business activity classification.	Enter the correct code.	Optional in the screen.
State Required	Issuer's state.	Use the two-letter abbreviation.	Example: GO.
CRT Required	Brazilian tax regime code.	Choose the company's regime.	1 Simples; 2 Simples/sublimit; 3 Regular; 4 MEI.
NF-e series Required	Series used for fiscal document numbering.	Enter the series authorized for the company.	0 to 999.
Operation nature Required	Default fiscal description of the transaction.	Use text approved in the fiscal setup.	Example: SALE OF GOODS.
IBGE city code Required	Official Brazilian municipality code.	Enter all 7 digits.	Required.
City Required	Issuer city.	Enter the issuer's municipality.	Required.
Street Required	Issuer street/address line.	Enter according to official registration.	Required.
Number Required	Address number.	Enter the registered number.	Required.
Additional address Optional	Address complement.	Enter when present.	Optional.
District Required	Issuer district/neighborhood.	Enter according to registration.	Required.
Postal code (CEP) Required	Issuer postal code.	Enter correctly.	Required.
Phone Optional	Issuer contact phone.	Enter when desired.	Optional.
E-mail Optional	Issuer e-mail.	Enter a valid address.	Optional.
CFOP Required	Brazilian fiscal operation code.	Enter the applicable default CFOP.	Validate with the fiscal/tax owner.
ICMS CST Optional	ICMS tax situation code for the applicable regime.	Enter when used.	Validate fiscally.
CSOSN Optional	Simples Nacional operation code.	Enter when the regime requires it.	Validate fiscally.
PIS CST Required	PIS tax situation code.	Enter the correct code.	Required in the configuration.
COFINS CST Required	COFINS tax situation code.	Enter the correct code.	Required in the configuration.
ICMS % Optional	Default ICMS rate when applicable.	Enter percentage.	0 to 100.
PIS % Optional	Default PIS rate.	Enter percentage.	0 to 100.
COFINS % Optional	Default COFINS rate.	Enter percentage.	0 to 100.
IPI % Optional	Default IPI rate when applicable.	Enter percentage.	0 to 100.
IBS/CBS CST Optional	Classification used for IBS/CBS when applicable.	Enter only according to the applicable Brazilian tax rule.	Numeric format required by the screen.
cClassTrib Optional	Tax classification related to IBS/CBS.	Enter according to the applicable rule.	Format required by the screen.
IBS state % Optional	State IBS rate when applicable.	Enter percentage.	0 to 100.
IBS city % Optional	Municipal IBS rate when applicable.	Enter percentage.	0 to 100.
CBS % Optional	CBS rate when applicable.	Enter percentage.	0 to 100.
Effective from Optional	Date from which the tax rule is effective.	Enter when the rule is time-bounded.	Date.
Effective to Optional	End date of the tax rule.	Enter when an end date is known.	Cannot be earlier than start.
A1 file (.pfx/.p12) Optional	Digital certificate used for fiscal signing/authorization.	Upload the correct company certificate.	Within the file size limit accepted by the screen.
Certificate password Optional	Password used to unlock the A1 certificate.	Enter only in the secure password field.	Never place it in notes.

4. Accounting: how to understand it

Accounting receives facts from the business domains and organizes the chart of accounts, journal entries, ledger, trial balances and close.

Concept	In plain language
Chart of accounts	Organized list of accounting accounts used by the company.
Journal entry	Accounting record of an economic event.
Debit / credit	The two sides of an accounting entry; they do not simply mean money in and money out.
Ledger	History of movements for an account.
Trial balance	Summary of account balances for a period.
Accounting period	Period to which the accounting fact belongs.

Non-accounting usersIf accounting is not your responsibility, do not change accounting classification on your own. Ask the responsible professional.